Viasat AeroDocs is the Safety and Compliance Document Management System for Aviation

All the problems around the distribution and viewing of airline documents are now solved by Viasat AeroDocs, which is used by thousands of pilots at some of the world’s most efficient and best-loved airlines, including Singapore Airlines, Qatar Airways, Cathay Pacific and Aer Lingus.

Here’s how we do it. Leading with the world’s best pilot electronic flight bag document viewer, which features advanced search and annotations, our software uses sophisticated distribution, with per-tail effectivity, to ensure that each pilot gets the correct documents to their device, every time. If document editing functionality is required by the airline, our editor enables collaboration, making the production of complex XML documents a breeze.

AeroDocs is a modular, aviation-grade document management solution that gives airlines complete control over the editing, distribution and viewing of their documents. Pilots love using our software to view documents on the ground and in the cockpit. Flight ops and EFB admins love our powerful, simple document control. Safety and compliance managers like how our customised reporting makes their jobs easier, while risk is controlled.

AeroDocs makes your job easier, your life better, your pilots happier and your airline even safer. Contact Viasat today and tell us about your airline document project.

Fly safer with AeroDocs


“While traditional document management systems contain a database of corporate manuals and operating procedures, what we wished to invest in at Qatar Airways is a platform that supports long-term business objectives. In selecting the ViaSat AeroDocs solution, our main aim was to develop an intuitive system that not only provides information, but includes features that will also enhance our operations and enable us to detect and address matters expediently. Qatar Airways approaches its safety and security operations with longevity in mind; and building technological enhancements is a primary focus in supporting the airline’s safety and security processes as it consistently attains double-digit growth, year on year.”

- Ashish Jain, Senior Vice President of Qatar Airways Group Safety and Security

AeroDocs Product Features and Benefits – Brief Overview

AeroDocs Document Management ease of use

Ease of Use

AeroDocs Document Management software is extremely simple to use and removes the need for excessive training which is required with conventional XML editors. This ease-of-use has been achieved with advanced UI design, without sacrificing any of the power or capabilities of a conventional XML editor. The only infrastructure required to operate the editing functionality is a web browser.

Controlled Distribution and Tracking

Use AeroDocs Document Management to distribute documents to airline staff in a controlled way. Collections of documents can be associated with specific staff groups and documents can be automatically pushed to all group members. Track each document and ensure it has been received and acknowledged by the crew member.

AeroDocs Document Management controlled distribution tracking
AeroDocs Document Management content reuse

Content Reuse

Once a document has been written, all of its components can be added to the content library and are available for sharing across multiple publications and departments. A range of options exists for propagating updates to shared content. When a piece of source content is updated, owners of affected manuals are notified.

Regulation Linking

The ability to demonstrate regulatory compliance is a core requirement for any airline. With Smart Compliance Tagging, AeroDocs Document Management makes it simple to understand the implications of changes in the regulatory environment. The system also demonstrates to the regulatory authorities how an operator’s manuals and procedures are used to promote compliance.

AeroDocs Document Management regulation linking
AeroDocs Document Management customisable workflows

Customizable Workflows

AeroDocs Document Management makes it a breeze for your airline to set up the workflows that manage the demanding revision process. Out-of-the-box, AeroDocs Document Management provides a set of default workflows which an airline can clone, and extend, to meet the needs of specific documents or departments. External contributors (such as regulators, crew, or subject-matter experts) can be included in a workflow, where their roles and permissions can be controlled.

Audits, Safety and Compliance

This aviation-specific system allows operators and auditors to forensically trace and track when, why and how a document was changed. Revisions are tracked, allowing reviewers to walk through the edits associated with the document. Now it’s easy to make sense of the complex, overlapping changes that characterize a document revision cycle. AeroDocs Document Management guarantees consistent, professional, trackable publications across the organisation.

AeroDocs Document Management audits safety compliance

What’s next?

We’d love to learn more about your project, show you how easy our proven software is to operate, and see how we can help you convert problems into solutions.

  • For more information about AeroDocs software, just click here to access plenty of ungated content via LinkedIn.
  • Learn more about how quick and easy an AeroDocs deployment to your airline can be. Click here.
  • If your airline has identified a requirement for AeroDocs software, document editing, distribution and viewing functionality, you may benefit from a FREE trial. Just click here and we’ll arrange the rest.
  • To get in touch with us immediately, just email or call the AeroDocs Customer Success Team on +353 1 611 4625 and we’ll answer all your questions.

AeroDocs Meets Every Challenge

AeroDocs – The fast track to the paperless cockpit

Out-of-the-box product is designed to appeal to airlines that want EFB manual collaboration, editing, distribution and viewing problems solved quickly. Also solves problems for airlines that are currently using non-aviation grade solutions, often from more than one supplier. AeroDocs ensures complete control over an airline’s processes and documentation. Boasts the world’s best pilot EFB viewer.

AeroDocs – Adds nextgen XML functionality for pilots, and safety and compliance managers

Adds XML editing to distribution and viewing functionality. Enables easy XML editing of Airbus and Boeing manuals, as well as general ops manuals in one seamless system. Advanced regulation tagging helps ensure regulatory compliance.

AeroDocs – Delivers efficiencies from the cockpit to the boardroom

Complete product functionality suite with multi-AOC management, fully customised to handle an airline’s ops and corporate document needs. The ultimate document safety and compliance solution for aviation. Cloud-hosted or installed on airline’s own servers, enterprise license.


Cathay Pacific selected ViaSat Ireland because they are able to deliver a tailored solution in a timely manner. ViaSat was able to work with our enterprise architecture and security teams to create the perfect configuration for our needs. Our initial deployment used BYOD devices across Boeing and Airbus fleets. The pilot feedback has been overwhelmingly positive.  We are now rolling out company-issued devices to crew across the airline and our subsidiaries. We have chosen AeroDocs as part of the solution for our A350 – our first paperless cockpit. ViaSat software gives Flight Ops the reporting and compliance management that we need. ViaSat were able to enhance the product based on our requirements. We have been delighted with ViaSat and the software they have delivered to us.”

- Mark Hoey, General Manager Operations, Cathay Pacific

Compliance Management Software with Nextgen Document Control

AeroDocs document and manual distributor is built around the needs of EFB Managers and Administrators to deliver world-class manual distribution, tracking and control through a powerful, yet easy-to-use, web interface

Key Benefits:

  1. Simplifies the distribution of documents to EFB devices.
  2. Upload Boeing and Airbus XML documents.
  3. Upload airline-generated manuals – PDF or XML.
  4. Distribute documents to fleet-wide EFB devices.
  5. Track each document and ensure it has been received and acknowledged by the crew member. Target document by individual flight crew member, user group, aircraft or flight number.
  6. Interrogate specific device status.
  7. Comprehensive dashboard showing out-of-date devices.
  8. Easy configuration to add new aircraft/users to the system.
  9. Integrates with popular user authentication solutions.