The following features apply to the Publish Port (content management) application.
- Simple un-intrusive workflow with editorial and publishing control
- Full visibility and auditing of content being contributed over the full life cycle
- Definable menu that can be tailored to the individual user logged in
- Personalized Content Contribution Tool
- Personalized Content Editor Tool
- Image Management Tool
- User Management Tool
- Personalized Registration Management Tool
- Integrated Online Help
The image maintenance tool allows you to upload images from your network to the Publish Port and IA Builder systems.
- The following features are available:
- Quick selection and preview option
- Actual size previews
- Detailed listing view of images
- Keyword search and sorting of the images on the system
- Uploading of images from the user network.
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The contribution tool provides the contributors with a workspace that allows them contribute content to the system. They will also be able manage the content and track its progresses through the publishing life cycle.
It contains the following features:
- Provides a user workspace providing visibility of contributed content over the publication life cycle.
- Displays content that is personalized to the user logged.
- Allows multiple content input templates, which can be tailored to the content components and metadata elements required.
- Allows the input of raw text or the attachment of a pre-prepared file
- Provides the contributor with a What You See Is What You Get (WYSIWYG)
- Editor for content contribution
- Allows keyword searching and sorting of content
- Allows content to be prioritized for the editorial process
- Optional classification of content as contributed
- Rendered preview of content contributed
- Allows the specification of multiple authors against the content items.
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This tool provides the editors with a workspace where they can view content that is awaiting their review and approval. It will also allow them to manage and track the content they have approved through the publication life cycle.
The following features are included.
- Provides a user workspace providing visibility of contributed content over the publication life cycle.
- Provides a personalized view of the content based on the editor logged in.
- Provides the editor with a workload queue that is prioritized.
- Allows the editor to review, edit, and preview the content items
- Facilitates the review of the classification of the content and allows any modification that may be required.
- Allows the modification of the content and the relevant metadata
- Provides the contributor with a What You See Is What You Get (WYSIWYG) interface
- Editor for content contribution.
- Allows keyword searching and sorting of content.
- Allows referrals to other editors
- Allows approval and rejection of content
- Provides a history of the content item
- Allows for the management of editors' workloads and reallocation of content to other editors by a central manager
- Automatically publishes and expires content at the relevant dates.
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The site will be available to the public. However, there will also be the option of registering site visitors to give them access to more privileged information. The Registration Manager allows the relevant users to assign access levels, approve, reject ,or maintain the registered users.
The following features are included:
- Allows a user workspace for managing the applications for access to privileged information on the website
- Facilitates registration forms for two different types of viewers
- Personalized the information shown for the user logged in
- Allows reallocation to other users for review
- Allows the user to manage the registration/application details
- Maintains a database of register and rejected users
- Provides 3-day and 6-day warnings if an application has not been processed
- Allows mail shots to registered users
- Allows for the management of users' workloads and re-allocation of content to other users by a central manager
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The user management tool is used to configure the functions available to each user. You can tailor the menus that appear for each user, set up editors and editor groups, and maintain users personal details.
The following features are included:
- Control access to the tools in Publish Port and IA Builder
- Control the console menu of options displayed to each user.
- Allows the maintenance of administration users, editors, contributors, registration managers, etc.
- Allows the maintenance of Editors and Editor Groups
- Allows the specification of authors and areas of expertise
- Maintains user personal details, i.e. usernames, and passwords, etc.
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Report Viewer
The Report Viewer enables you view reports about documents (contributed, edited, and read) in the system, as well as any exports you perform. (Note that although this is the default, the system can be set up to automatically generate reports on any information in the database).
These reports are automatically generated (providing you have Crystal Reports software installed).
Features
- Automatically generates reports on system activity
- Configurable retention periods for reports
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Export to static HTML
The dynamic website generated by the Webpage Publisher in IA Builder can be converted to a flat HTML site, and so ensure that the site will be able to cater for a higher hit rate without a degradation of performance.
Features
- HTML files are created in a directory structure that reflect the website
- Both a full export of the site and an incremental export of everything that has changed since the last export is provided
- HTML files are sourced controlled and can be rolled back to previous versions of the site
- HTML files sizes are checked and reported on
